Your Email. Your Invoices. Your Books — Automated.
Save 8+ hours every week with AI-powered invoice automation. ZapBooks reads your emails, extracts invoice data, and syncs directly to QuickBooks, Xero, or Excel — no manual entry required.
How It Works
Three simple steps to eliminate manual invoice data entry forever
AI Scans Your Inbox
Our specialized AI continuously monitors your email for invoices, purchase orders, and receipts from any vendor.
Extracts Key Data Automatically
Advanced AI reads and extracts line items, totals, vendor details, and dates with industry-leading accuracy.
Syncs in Seconds
Clean, accurate data flows directly into QuickBooks, Xero, or Excel. No templates, no uploads, no manual work.
Why Small Businesses Love ZapBooks
Automated invoice processing software that actually works for your business
Save 8+ Hours Per Week
Eliminate tedious manual data entry and focus on growing your business instead of processing paperwork.
Reduce Manual Errors
AI-powered extraction ensures 99.5% accuracy, preventing costly mistakes in your books.
Seamless Integration
Works perfectly with QuickBooks, Xero, and Excel. No complex setup or technical knowledge required.
Approval Workflows Built In
Review and approve entries before they hit your books. Stay in control while saving time.
Multi-Entity Support
Manage invoices across multiple businesses or entities from a single dashboard.
Works Out-of-the-Box
Connect your email and start automating immediately. No templates or training required.
Reclaim Your Time with AI-Powered Invoice Automation
Stop wasting hours on manual data entry. ZapBooks automatically processes your invoices from email to QuickBooks, Xero, or Excel — so you can focus on growing your business instead of paperwork.
Works with your existing email — no changing providers
Syncs directly to QuickBooks, Xero, or Excel automatically
AI-powered accuracy with human oversight when needed
Secure, SOC 2 compliant data handling
Average time small business owners reclaim with automated invoice processing
AI-powered extraction with built-in validation and error checking
Get started in under 5 minutes — no complex configuration required
What Our Customers Say
Join hundreds of small businesses saving hours every week
"ZapBooks has been a game-changer for our business. We've cut our invoice processing time from 10 hours to under 2 hours per week. The AI is incredibly accurate."
"As an accountant managing multiple small business clients, ZapBooks saves me countless hours. The approval workflow is perfect for maintaining control while automating the tedious work."
"I was skeptical about AI automation, but ZapBooks proved me wrong. Setup took 5 minutes, and it's been flawlessly processing our invoices ever since. Worth every penny."
Trusted by small businesses and accountants nationwide
Seamless Integrations
Works perfectly with the accounting software you already use
Simple, Transparent Pricing
Save 8+ hours per week. Calculate your ROI in minutes.
Basic
Perfect for small businesses just getting started
- Core invoice extraction
- Email integration
- QuickBooks, Xero, or Excel sync
- Up to 100 invoices/month
- Email support
- 99.5% accuracy guarantee
Pro
For growing businesses with complex needs
- Everything in Basic
- Unlimited invoices
- Multi-entity handling
- Approval workflows
- AI compliance checks
- Priority support
- Custom integrations
- Advanced reporting
All plans include a 14-day free trial. No credit card required.
Frequently Asked Questions
Everything you need to know about AI invoice automation