The AutoEntry Alternative With No Credit System
AutoEntry, owned by Sage, extracts data from invoices, receipts, bank statements and supplier statements and publishes it to Sage, Xero and QuickBooks. It is a competent capture tool with one design decision people either tolerate or hate: credits.
One credit per invoice, two if you want line items, three per page for bank statements, and unused credits expire after 90 days. If your volume is lumpy, you either overbuy and burn credits or underbuy and get blocked mid-month.
ZapBooks prices flat. Basic is $29 a month up to 100 invoices, Pro is $99 a month unlimited, and line items are never a surcharge.
Choose AutoEntry if
Sage users, and firms that need bank statement and supplier statement capture alongside invoices.
Choose ZapBooks if
QuickBooks and Xero users with variable monthly invoice volume who want line items without paying double.
Pricing side by side
AutoEntry pricing taken from public sources, last verified August 2026.
AutoEntry
- Bronze: about $13 / month for 50 credits.
- Tiers scale up to Diamond at about $298 / month for 1,500 credits, with a Sapphire tier above.
- One credit per invoice, two credits when you extract line items.
- Bank statements cost about 3 credits per page.
- Unused credits expire after 90 days.
ZapBooks
- Basic: $29 / month, up to 100 invoices, line items included.
- Pro: $99 / month, unlimited invoices, line items included.
- Nothing expires and nothing is metered per field.
ZapBooks vs AutoEntry, feature by feature
| Feature | ZapBooks | AutoEntry |
|---|---|---|
| Pricing model | Flat monthly rate | Credits, expire in 90 days |
| Cost of line items | Included | Doubles the credit cost |
| Unused volume rolls over | Not applicable | No, expires |
| Automatic inbox scanning | Yes | Email-in address |
| Bank statement capture | No | Yes, 3 credits per page |
| Supplier statement capture | No | Yes |
| Sage | No | Yes |
| QuickBooks Online | Yes | Yes |
| Xero | Yes | Yes |
| Duplicate detection | Yes | Limited |
| Approval workflow | Pro plan | Limited |
Where AutoEntry wins
- Bank statement and supplier statement capture, which ZapBooks does not do at all.
- Native Sage support from the company that owns Sage.
- A very cheap entry tier if you genuinely process under 50 documents a month.
- Long track record with UK and Irish accounting practices.
Where ZapBooks wins
- No credits to forecast, no expiry to lose money to, no penalty for extracting line items.
- Predictable cost at volume. A 400-invoice month and a 900-invoice month both cost $99 on Pro.
- Inbox scanning rather than an email-in address staff have to remember.
- Duplicate detection and approval workflow included rather than bolted on.
Switching from AutoEntry
- 1Add up the last six months of credit usage including the line-item doubling, then divide by six to get your real monthly cost.
- 2Check whether bank statement capture is load-bearing for you. If it is, keep AutoEntry for that and use ZapBooks for supplier invoices.
- 3Connect ZapBooks to the mailbox and the same QuickBooks or Xero file.
- 4Let expiring credits run out rather than renewing, and cut over at the tier renewal date.
The verdict
AutoEntry wins on Sage and on bank statement capture. ZapBooks wins on price predictability, on line items being free rather than double-charged, and on capture that does not depend on forwarding. If you are on QuickBooks or Xero and your volume moves around month to month, flat beats credits.
ZapBooks vs AutoEntry: common questions
Sources
Pricing verified August 2026. AutoEntry is a trademark of its respective owner and is not affiliated with ZapBooks.
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